Register and Privacy Policy, Aikido Unlimited Oy
This is the Company’s Privacy and Data Protection Statement in accordance with the EU General Data Protection Regulation (GDPR). Drafted 26.01.2025. Latest change 26.01.2025.
1. The controller
Aikido Unlimited (3498765-9), Rautatienkatu 21 B, 33100 Tampere, Finland
2. Contact person responsible for the register
Sarita Siltanen-Lehtovaara, sarita@aikidounlimited.fi, +3584578357262
3. Registers covered by this notice
Company customer register, e-commerce customer register, e-service user register, member register and employee register
4. Legal basis and purpose of the processing of personal data
The legal basis for the processing of personal data by Aikido Unlimited under the EU General Data Protection Regulation is primarily the legitimate interest of the controller (e.g. pre-contractual customer relationship, employment relationship, membership). The purpose of processing personal data is to communicate with customers, suppliers and stakeholders, to maintain customer and stakeholder relationships and for marketing purposes. The data will not be used for automated decision-making or profiling.
5. Data content of the register
The data stored in the register includes: the name of the person, information related to aikido training such as belt value, contact information (phone number, e-mail address, address), website addresses, information about ordered services and changes to them, billing information and other information related to the customer relationship and ordered services.
Data is only kept for as long as it is relevant to the customer relationship. The data will be destroyed at the end of the processing criterion.
The IP addresses of visitors to the website and the cookies necessary for the functioning of the service are processed for legitimate interests, such as ensuring data security and collecting statistics on visitors to the website in cases where they can be considered as personal data. Third party cookies will be subject to separate consent where necessary.
6. Regular sources of information
The information stored in the register is obtained from the customer through, for example, messages sent via web forms, email, telephone, social media services, contracts, customer meetings and other situations where the customer discloses their information.
Information on contact persons of businesses and other organisations may also be collected from public sources such as websites, directory services and other businesses.
7. Regular disclosures and transfers of data outside the EU or EEA
Data is not regularly disclosed to other parties. Information may be published to the extent agreed with the customer.
Data may also be transferred by the controller outside the EU or EEA, to the extent necessary for the processing of orders in the online store or for the purposes of aikido, etc. to organise events.
8. Principles of register protection
The register is processed with due care and the data processed by the information systems are adequately protected. When the data is stored on Internet servers, the physical and digital security of the hardware is adequately ensured. The controller shall ensure that stored data, server access rights and other information critical to the security of personal data are treated confidentially and only by employees whose job description includes this.
9. Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request that any inaccurate or incomplete information be corrected or completed. If a person wishes to check the data stored about him or her or to request a correction, the request must be sent in writing to the controller. The controller may, if necessary, ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).
10. Other rights relating to the processing of personal data
A person in the register has the right to request the erasure of personal data concerning him or her from the register (“right to be forgotten”). Data subjects also have other rights under the EU General Data Protection Regulation, such as the restriction of processing of personal data in certain situations. Requests should be sent in writing to the controller. The controller may, if necessary, ask the applicant to prove his or her identity. The controller will respond to the customer within the time limit set by the EU General Data Protection Regulation (usually within one month).